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IEEE AUTHORSHIP SERIES
How to write for
TECHNICAL PERIODICALS
& CONFERENCES
As a researcher or practicing engineer, you know how important
it is to publish the results of your work. It is not just about career
advancement or getting recognition. Publication is a critical step in
the scientific process. Your discoveries will foster innovation and
help advance technology for public good.
But that can only happen if your research can be read, understood,
and built upon by your fellow researchers and engineers.
This guide is designed to help you succeed as an author.
CoNteNtS
SECTION 1
INTRODUCTION ............................................................................2
SECTION 2
BEFORE YOU BEGIN ....................................................................3
Conducting Your Literature Search ............................................ 3
Next Steps ............................................................................................ 4
SECTION 3
ETHICS IN SCIENTIFIC PUBLISHING ........................................5
Who is an Author? ............................................................................. 5
Proper Citation of Original Work .................................................. 5
Fabrication of Data ........................................................................... 7
SECTION 4
SELECT AN APPROPRIATE FORMAT.........................................8
Conference or Periodical?............................................................... 8
Full Length, Original Research ...................................................... 8
Conference Articles ........................................................................... 8
Reviews ................................................................................................ 8
Letters .................................................................................................... 8
SECTION 5
SELECTING WHERE TO SUBMIT................................................9
Selecting a Periodical ....................................................................... 9
Selecting a Conference ................................................................... 9
Open Access Journals ....................................................................10
SECTION 6
DEVELOPING YOUR MANUSCRIPT ........................................ 11
Author Responsibilities ..................................................................11
The First Draft ...................................................................................11
Where to Begin Writing .................................................................11
Formatting Your Article ...................................................................15
SECTION 7
IMPROVING AND REVISING ................................................... 16
How to Revise .................................................................................16
Polishing ..............................................................................................16
Tips for Non-English Speakers ....................................................19
Internal Review .................................................................................19
SECTION 8
SUBMISSIONS ............................................................................ 20
Cover Letter .......................................................................................20
Journal Submissions .......................................................................20
Conference Submissions ..............................................................21
SECTION 9
PEER REVIEW ............................................................................. 22
How Peer Review Works ...............................................................22
Review Outcomes ...........................................................................23
Response Letter and Article Revision .......................................23
If Your Article is Rejected ..............................................................24
SECTION 10
THE FINAL STEPS ...................................................................... 25
Reviewing Page Proofs .................................................................25
Publication..........................................................................................26
Discoverability of Your Article ......................................................26
SECTION 11
APPENDIX ................................................................................... 27
Online Resources for Authors .....................................................27
References .........................................................................................28
1
IEEE Authorship Series: How to Write for Technical Periodicals & Conferences
KEY:
appears beside links to online resources
SECTION 1
iNtroduCtioN
You will learn how to prepare, write, and submit your manuscript for peer review by an
IEEE conference, journal, or magazine. We will show you how successful authors structure
quality work to improve their chances of being accepted. You will find practical tips on
how to select an appropriate periodical or conference, organize your manuscript, write in
a clear and grammatically correct style, and work through peer review. You will also learn
how to avoid common mistakes and ethical lapses that will prevent your manuscript from
being accepted and may damage your reputation.
Publishing is central to the mission of IEEE: to foster technological innovation and excellence for the
benefit of humanity. IEEE provides high quality, innovative information by attracting the best authors
and supporting them through the publishing process. A Web-based workflow and tools such as
reference validation, graphics checking, and templates streamline the submission process.
Where you publish matters. Your technology colleagues want to know that the information they cite
comes from a credible publication. For over 125 years, IEEE has been a trusted source for researchers
in academia, corporations, and government. IEEE conference proceedings are recognized worldwide as
the most vital collection of consolidated published articles in electrical engineering, computer science,
and related fields. IEEE journals are cited over three times more often in patent applications than other
leading publishers’ journals [1]. As an IEEE author, you will both contribute to and benefit from that
impact and reputation.
Authors need to find your research in order to cite it. The IEEE Xplore digital library
is an
advanced online platform containing most of the published material from IEEE Publications and its
predecessors. It is designed so that your published work will appear in search results quickly and in
the right context. Depending upon the periodical in which you publish, your work will be indexed by
organizations that facilitate discovery and connections among scholarly publishers, such as Google,
CrossRef, Elsevier, Thomson Reuters, ProQuest, IET, and NLM.
If you have solved a new and important problem in your field or you have gathered and analyzed data
about an important engineering process, it is time to share your results with your colleagues. You want
to publish your best work in the right periodical to advance progress in your field. This guide will help
you get there.
Good luck.
®
2
IEEE Authorship Series: How to Write for Technical Periodicals & Conferences
SECTION 2
Before You BegiN
The development of your manuscript will begin long before
you begin to actually write your first draft. You should not write
just for the sake of publishing or to accumulate citations for
your curriculum vitae. If you do, surviving peer review will be a
challenge. As you plan your research project, think about how
your work will be received and evaluated by your peers.
Ask yourself these questions:
}
Is this an important problem, or, is the data collected
and analyzed of interest to the wider community?
}
What has been done in the past?
}
Does this research significantly advance the state
of the field?
To answer these questions, you need a solid understanding of
the relevant literature.
Conducting Your Literature Search
Your research problem must contribute new and important
knowledge to your field. A thorough review of the published
literature will help you determine if this is the case. You must
be able to show reviewers and readers that you understand
what work has been done before, and that your research adds
some new understanding to the field.
Some, although not all, of the resources you identify in the
literature review will become references in your work. They
will be used in the introduction and the discussion sections to
show how you are making an important contribution to your
field. Finally, a thorough review of the literature will help you
select the publication or conference to which you will submit
your work, a task you will read more about in Section 5.
The Internet has made it easy—perhaps too easy—to find
information. You need a solid search strategy to find the
literature that is most relevant to your work. Your first instinct
may be to start your search in Google or one of the other
general search engines. This approach is likely to generate
tens of thousands of results. Some results will be from reliable,
citable resources, but many will not. Resist the temptation
to “Google it” until after you have used databases of peer-
reviewed literature that are more trustworthy and targeted to
scientific investigation.
IEEE Xplore
®
Digital Library
IEEE Xplore offers a robust interface to help you discover and
access scientific content from IEEE and its publishing partners.
It provides online access to more than three million full-text
documents published in some of the world’s most highly
cited publications in electrical engineering, computer science,
and electronics.
Bibliographic Databases
There are a number of databases experienced engineering
writers use to conduct literature searches, including
Compendex
®
and Inspec
®
. These databases will help you
identify references from a broad selection of literature.
Your Institution’s Library
If you are affiliated with an academic or government institution,
you are in luck. Your library has invested heavily in resources
specifically to help you conduct your research and publish
your results. Librarians at your institution are trained to conduct
precise searches to answer your questions. They can help you
access resources that are available in your library and they will
find external documents for you as well. Corporate libraries can
also provide excellent resources.
3
IEEE Authorship Series: How to Write for Technical Periodicals & Conferences
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