PUBLISHED BY
Microsoft Press
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Copyright © 2011 by John Pierce
All rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by any
means without the written permission of the publisher.
Library of Congress Control Number: 2011942373
ISBN: 978-0-7356-6482-1
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Acquisitions Editor: Rosemary Caperton
Technical Reviewer: Todd Meister
Copy Editor: Roger LeBlanc
Indexer: Audrey Marr
Editorial Production: Waypoint Press
Cover: Jelvetica
Table of Contents
Taking a Microsoft Ofce
Specialist Exam .....................................................vii
Microsoft Ofce Specialist Certication.................................vii
Selecting a Certication Path
..........................................vii
Test-Taking Tips
.....................................................viii
Certication Benets
..................................................ix
For More Information
.................................................x
Using This Book to Study
for a Certication Exam ..............................................x
Features and Conventions of This Book..................................xi
Using the Book’s Companion Content .................................xii
Exam 77-853: Microsoft OneNote 2010 Specialist...................xii
Modifying the Display of the Ribbon ..................................xiii
Getting Support and Giving Feedback .................................xv
Errata ..............................................................xv
Getting Help with Microsoft OneNote 2010
.............................xv
We Want to Hear from You
...........................................xvi
Stay in Touch
........................................................xvi
What You Need to Know
..............................................1
1 Managing the OneNote Environment.......................5
1.1 Manage Page Layout ..............................................5
Combining Containers
...........................................6
Collapsing and Expanding Paragraphs
..............................7
Setting an Image as a Background
.................................8
Saving the Current Page as a Template
............................10
1.2 Congure Backstage View in OneNote .............................12
Conguring Notebook Settings and Properties
.....................12
Pinning Recently Opened Notebooks
.............................15
1.3 Create OneNote Notebooks.......................................16
Creating a Notebook on Windows Live SkyDrive
...................16
Creating a Notebook on a Network
...............................18
Creating a Notebook on Your Computer
..........................18
1.4 Personalize OneNote .............................................19
Working in the OneNote Options Dialog Box
......................20
Conguring Research and Translation Options
.....................24
1.5 Personalize Page Setup ...........................................26
Setting Page Properties
.........................................26
Docking the OneNote Window and Managing OneNote Views
.......28
Objective Review
....................................................31
2 Sharing and Collaborating................................33
2.1 Share OneNote Notebooks........................................33
Sharing Notebooks on Windows Live SkyDrive
.....................35
Sharing Notebooks on a SharePoint Site
...........................36
Sharing Notebooks on a Network Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Synchronizing Shared Notebooks
.................................38
2.2 Share OneNote Content via E-Mail .................................40
E-Mailing Others About the Notebook
............................40
Inviting Others to View a Notebook
...............................41
E-Mailing Pages in Shareable Formats
.............................42
Conguring E-Mail Options in OneNote
...........................45
2.3 Collaborate in OneNote...........................................47
Marking Coauthor Edits as Read or Unread
........................48
Viewing Recent Edits
............................................49
Finding Notes by Author
........................................50
Hiding Author Initials
...........................................51
Objective Review
....................................................53
3 Organizing and Finding Notes ............................55
3.1 Use OneNote Notebook Organizational Tools .......................55
Merging Sections
...............................................56
Creating a Section Group
........................................57
Color-Coding Notebooks and Sections
............................58
Protecting Sections with a Password
..............................60
Grouping and Collapsing Subpages
...............................63
Using Side Notes
...............................................64
3.2 Search OneNote .................................................66
Searching Notebooks, Sections, and Pages
........................66
Displaying the Search Results Pane
...............................68
3.3 Use History and Backups in OneNote...............................70
Working with Page Versions
.....................................70
Using the Notebook Recycle Bin
..................................72
Opening Backup Notebooks
.....................................72
3.4 Use the Save As Command ........................................74
Saving the Current Page
.........................................74
Saving Notebooks in Different File Formats
........................76
3.5 Use Quick Filing..................................................79
Sending Outlook Items to OneNote
...............................79
Sending Web Pages, Screen Clippings, and Printouts to OneNote.....81
Setting Send-To Options
.........................................83
3.6 Use and Manage Tags ............................................84
Applying Tags to Paragraphs
.....................................85
Creating Custom Tags
...........................................86
Modifying Tags
.................................................87
Finding Tags
...................................................88
Creating a Tag Summary Page
...................................89
Conguring Tag Options
........................................90
Objective Review
....................................................91
4 Editing and Linking Content in OneNote ...................93
4.1 Use Links and Linked Notes .......................................93
Linking Pages to Other OneNote Pages
...........................94
Linking Notes to Pages, Sections, Notebooks, and Wikilinks
.........94
Working with Side Notes and Docked Windows . . . . . . . . . . . . . . . . . . . . 97
Linking Notes to Other Applications
.............................100
4.2 Insert Files .....................................................103
Linking to Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Embedding Files
...............................................105
Printing Files to OneNote
.......................................106
Inserting a Printout from a Scanner or a Camera
..................108
4.3 Edit Text in OneNote ............................................110
Using the Format Painter
.......................................110
Applying Styles
................................................110
Using Paste Options
...........................................112
Clearing Formatting
...........................................113
Working with Tables
...........................................113
Conducting Research
..........................................115
4.4 Insert and Modify Visual Elements ................................119
Using Images
.................................................119
Inserting Symbols
..............................................121
Working with Drawing Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Using and Setting Pen Options
..................................126
Objective Review
...................................................127
.................................Appendix: OneNote Keyboard Shortcuts 129
Typing and editing notes .......................................129
Formatting notes
..............................................129
Adding items to a page
........................................130
Selecting notes and objects
.....................................131
Tagging notes
*............................................................132
Using outlines.................................................132
Working with pages and side notes
..............................132
Working with notebooks and sections
............................134
Searching notes
...............................................134
Sharing notes
.................................................135
Password-protecting sections
...................................135
Index ............................................................137
About the Author..................................................142
