Information Technology Project Management ppt 课件

Assignment 2

157.246: Project Management and Systems Implementation

PURPOSE............................................................................................................................................................................1

INTRODUCTION TO PROJECT MANAGEMENT.....................................................................................................1

INTRODUCTION TO MICROSOFT PROJECT..........................................................................................................2

FORMAT OF THIS ASSIGNMENT...............................................................................................................................3

USING MICROSOFT PROJECT IN PC COMPUTER LABORATORY..................................................................3

FILE SAVE AND BACKUP REQUIREMENTS....................................................................................................................3

Set the Calendar..........................................................................................................................................................5

Set the Working Time..................................................................................................................................................6

Set the Project Calendar.............................................................................................................................................7

Set the Gantt chart bar display...................................................................................................................................8

ENTER TASKS IN THE SCHEDULE.......................................................................................................................................8

DURATIONS AND MILESTONES.......................................................................................................................................10

Set Milestones...........................................................................................................................................................10

Set Durations............................................................................................................................................................10

DESIGNATING TASKS AND SUB-TASKS............................................................................................................................11

SETTING MILESTONES.....................................................................................................................................................15

To change the relationship between the tasks with lag and lead times:...................................................................23

ALLOCATING RESOURCES TO PALMERS GOLF COURSE PROJECT...................................................................................24

Entering resources for each task..............................................................................................................................24

Entering and changing unit percentages..................................................................................................................26

SLACK TIME....................................................................................................................................................................27

BUDGET..........................................................................................................................................................................28

DELIVERABLE #3: RESOURCE MANAGEMENT................................................................................................................29

TRACKING PROGRESS................................................................................................................................................30

UPDATING THE PROJECT SCHEDULE...............................................................................................................................31

DELIVERABLE #4: FINAL GANTT CHAT AND BUDGET REPORT.....................................................................................32

concepts. Specifically, the objectives of this assignment are:

 To learn fundamental skills in the use of project management software – in this case, Microsoft Project.

 To produce key elements of a project management plan, including the adjustment of a project proposal to

fit within a schedule.

 To practice some professional communication skills as you write a memorandum to the Project Manager

to explain your project plan and make recommendations for action.

You will follow this approach in completing this assignment:

 Learn to use the application. Use this assignment and the on-line tutorial to learn how to use Microsoft

Project.

 Apply what you learn from the tutorial to prepare a project plan then adjust that project plan to meet the

construct Gantt charts, PERT (Project Evaluation Review Technique) charts and different types of both Task

and Resource reports.

You are expected to work through this assignment in your own time, using either the PC computing

laboratories or your home computer. If you have questions or problems with the Microsoft Project software

or in completing the assignment, you should ask the tutor for assistance in the allocated lab times.

At its core, project management is simply the planning, organizing and managing of tasks and resources to

accomplish a defined objective, usually with constraints on time and cost. Most projects, whether they are

large and complex or small and simple, can be planned by breaking the project into small, easily manageable

tasks, scheduling the tasks, and then tracking the tasks as work progresses.

Typically, project management involves three major activities:

• Planning the project and creating a schedule

This includes defining the tasks and their duration, setting up relationships between tasks, and, if you are

tracking resource usage, assigning resources. ALL later phases of the project are based directly on the

information you provide when you first plan your project.

• Managing changes

This is an ongoing process that begins once you create a schedule and the project starts, and ends when

the project is complete. It includes tracking and adjusting your schedule to reflect changes that occur as

the project progresses.

• Communicating project information

Project management software such as Microsoft Project helps you achieve your project goal on time and on

budget. Computer software can significantly aid in project management as a tool for recording, calculating,

analysing, consolidating and presenting project details. However, it is important to note that the software

cannot produce or even guarantee a successful project plan, any more than a word processor can produce or

guarantee a successful novel.

Despite this, Microsoft Project assists you to develop a better plan. It does so in the following ways:

 MS Project requires you to specifically define the tasks in the project, making you think more carefully

 MS Project helps you detect inconsistencies and problems in the plan. It will detect when resources are

"selling" of the plan to upper-level management, who must approve the plan, an easier task. Likewise, it

is easier to communicate the plan to supervisors and workers, which simplifies securing their approval

and co-operation.

 MS Project helps you track progress and detect potential difficulties once the project is underway. You

can replace projected dates for the scheduled tasks with actual dates, as tasks are being performed. The

software revises the schedule and the new projection will provide you with advance warning of potential

delays (if any) so that you can take any required corrective measures.

Project management involves more than just opening a blank document and typing a list of tasks. There are

"housekeeping" chores to be done and choices to be made about how to calculate the project schedule.

However, Microsoft Project does not have rigid requirements about the order in which you deal with these

preliminaries. You can begin by jotting down some ideas about tasks that you think might be required, and

you can later adjust the scheduling calendar, enter the basic project information, revise the calculation and

assignment; focus on learning the vocabulary (e.g., calendar, milestones, Gantt chart) and information in

the boxes.

3. Go through the Microsoft Project on-line tutorial (see directions below). Note that some procedures you

will be required to do in the assignment rely on knowledge you have acquired from this on-line tutorial.

4. As you proceed through the assignment, on-line help should be consulted first before asking the tutor for

help.

You will use a number of buttons and toolbars in completing the assignment, for example, the Formatting

toolbar. A portion of the Formatting toolbar, with labels for each of the buttons, is shown below:

You might need to read and practice the exercise sections (italics).

You are strongly recommended to regularly save your work and back up your work when working on this

assignment.

You can use your own H: drive (or My documents folder, if using your home PC) to store your working

files. It is strongly recommended that you keep a separate backup file on a separate media store (CD or Flash

drive, for instance).

Palmers Golf Course is a two-year-old signature golf course based in Auckland. Being unique, the number of

memberships is increasing and putting strain on the existing information system.

The current system is used only by Accounts Department to process Accounts Payables and Receivables.

With the steep increase in the memberships, Bookings and Maintenance the Human Resource department is

getting overwhelmed with the paper work. Therefore, there is a need to add these functions to a new system.

You are the Project Leader for SoftSystems Ltd., which has been contracted by Palmers Golf Course to

undertake this project. You need to advise how to develop the new system in a tightly constrained time

period. Specifically, you have been advised that the project can start no earlier than Mon, 7