英文电子邮件文法注意和写信提示
一、文法上
1、切忌主客不分或模糊
例子：Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.
应改为：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We我们是主语, 不是report。)
2、句子不要凌碎
例子：He decided not to audit the last ten contracts. Because of our previous objections about compliance. 应该连在一起。
3、结构对称，令人容易理解。
例子: The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
应改为：The owner questioned the occupant’s lease intentions and ink alterations of the contract.
4、单复数不要搞乱，不然会好刺眼，看不舒服。
例如：An authorized person must show that they have security clearance.
5、动词主词要呼应。想想这两个分别：
1）This is one of the public-relations functions that is underbudgeted.
2）This is one of the public-relations functions, which are underbudgeted.
6、时态和语气不要转变太多。看商务英语已经是苦事，不要浪费人家的精力啊。
7、标点要准确
### 英文电子邮件文法注意和写信提示
在撰写英文电子邮件时，正确的语法和清晰的表达至关重要。本文将详细解析几个重要的语法注意事项，并提供改进的例子来帮助您提高邮件的质量。
#### 一、文法上的注意事项
##### 1. 主客不分或模糊
**原文例子**：“Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”
**改进后**：“Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment.”（在这个句子中，“We”是主语，而不是“report”。）
##### 2. 句子不要凌碎
**原文例子**：“He decided not to audit the last ten contracts. Because of our previous objections about compliance.”
**改进后**：“He decided not to audit the last ten contracts because of our previous objections about compliance.”（两个句子应该合并为一个完整的句子，使逻辑更加清晰。）
##### 3. 结构对称，让人容易理解
**原文例子**：“The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.”
**改进后**：“The owner questioned the occupant’s lease intentions and ink alterations of the contract.”（通过调整结构，使得两个并列的部分更加对称，易于理解。）
##### 4. 单复数不要搞乱
**原文例子**：“An authorized person must show that they have security clearance.”
**改进后**：“An authorized person must show that he or she has security clearance.”（为了避免代词的单复数问题，可以明确指出性别，或者使用其他方法避免混淆。）
##### 5. 动词与主词要呼应
**原文例子**：
1. “This is one of the public-relations functions that is underbudgeted.”
2. “This is one of the public-relations functions, which are underbudgeted.”
**改进后**：
1. “This is one of the public-relations functions that is underbudgeted.”
2. “These are some of the public-relations functions, which are underbudgeted.”（第二个例子中的主语是“functions”，因此动词应该使用复数形式。）
##### 6. 时态和语气不要转变太多
**原文例子**：“He did not make repairs, however, he continued to monitor the equipment.”
**改进后**：“He did not make repairs; however, he continued to monitor the equipment.”（通过使用分号而非逗号来连接两个独立的句子，保持了句式的一致性和流畅性。）
##### 7. 标点要准确
**原文例子**：“He did not make repairs, however, he continued to monitor the equipment.”
**改进后**：“He did not make repairs; however, he continued to monitor the equipment.”（这里使用了分号代替了逗号，因为两个句子都是完整的句子，应该用更强的停顿来隔开。）
#### 二、选词准确性
除了文法之外，选择合适的词汇也是确保邮件清晰度的关键因素之一。比如，区分“affect”和“effect”、“operative”和“operational”等近义词的区别，以及正确使用头衔等。
**头衔使用**：
- “Messrs.”（先生们）对应“Misters”（先生们），用于男性群体。
- “Mesdames”、“Mmes.” 或 “Mses.”（女士们）用于女性群体。
- 如“Mses. Farb, Lionel, and Gray”表示三位女士。
**职称使用**：
- “Ken Green, President”与“Ken Green Vice President of International Operations”的区别在于职位的不同，后者需要更精确地描述职位。
- “Ken Green Vice President, Unicom China”比“Ken Green Vice President of Unicom China”更简洁明了。
**头衔前后的Jr./Sr.**：
- “Michael J. Smith, Jr.”与“Michael J. Smith Sr.”之间的区别在于前者是儿子（Junior），后者是父亲（Senior）。
- 在这种情况下，确保头衔的前后一致性非常重要。
**地址书写**：
- “127 Ninth Avenue, North”与“127 E. 15 Street”之间的区别在于街道名称的表述方式。
- “5 Park Avenue”与“One Wingren Plaza”表示不同的地址类型，需要注意区分。
以上这些细节不仅有助于提高邮件的专业性，还能有效避免误解，确保信息传达的准确无误。
